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UWC Library Researcher Support: Collaborative Tools

Reference Management Tools @ UWC


Dear Campus Community

This is advance notice that UWC Library is cancelling its subscription to RefWorks, effective from 31 December 2018.09.27

The decision, endorsed by the Senate Library Committee was based on the fact that the Library already supports Mendeley, a similar tool available free of charge. Over the last few years the number of RefWorks users at UWC has declined while that of Mendeley is growing.

We understand that this entails a significant transition for Refworks users but anticipate that this advance notice will provide sufficient time to migrate to Mendeley or other similar tools. Please refer to Collaborative Tools page of the Researcher Support guide for instructions on how to migrate from RefWorks to Mendeley or contact your faculty librarian.


Migration: RefWorks to Mendeley

Daily from 17 to 31 October 2018: 11h00-12h00, Level 6 Training room

SATURDAY WORKSHOPS: 09h00-12h00, Level 6 Main Library

20 October; 27 October & 3 November

Mendeley Workshop

Saturday 20 October 2018

09h00-12h00, UWC Main Library

Migrating from RefWorks to Mendeley

In RefWorks

  1. Select the references you want to export (Selected) or choose all references (All in List).
  2. Clisk Export.
  3. In the pop-up window, choose "Bibliographic Software (EndNote, Reference Manager, ProCite)" as the export format and click Export References.
  4. Save the.txt file (save page as) that RefWorks creates.

In Mendeley

  1. Go to Add files.
  2. Select the .txt-file you just saved from RefWorks.
  3. Open the file.
  4. The references will be added to the All Documents -file.

RefWorks descriptors will become keywords in Mendeley.

NOTE! Attachments or the information in User fields in RefWorks cannot be exported to Mendeley. Copy any information in User fields to Notes before exporting the references to ensure that all information is exported. Attachments have to be downloaded from RefWorks to your computer and then be added to Mendeley. 

About Mendeley

Mendeley is a free (up to 2 GB) reference management tool comparable to RefWorks, Endnote, Zotero etc. It is a combination of a fast and powerful desktop application with an online account for web services. It stands out for its social functions (groups, sharing, community). 

Mendeley is particulalarly helpful if your workflow is based on collecting full text PDFs of relevant literature. It often automatically extracts bibliographic data. Of course it also supports importing of bibliographic records from Google Scholar, Scopus, Web of Science, CiteSeerX, PubMed, Worldcat and many other scholarly search engines.

Mendeley offers:

  • Building your library through:
    • collecting PDFs with a 'watch folder' that you can simply put your PDF's in to be recognised by Mendeley
    • a "web importer" bookmarklet that recognises and imports records from many scholarly databases
    • searching the already huge Mendeley shared database
  • Sorting, folders, tagging, deduplication
  • Online reading and annotating in the PDF or a note field without the need for a separate PDF-reader
  • Citing in Word or Open Office through the "Cite-o-Matic" plug in (under tools|install MS Word plug in in the Mendeley desktop version)
  • Automatic renaming of PDF files based on your own custom naming conventions
  • Public and private groups (latter restricted: only one free)

Mendeley is pre-installed on all Library computers. You need to create an account at

More information on Mendeley will be in the LibGuide Mendeley